Organisations

| January 9, 2021

You can keep your account. On the organisation page that you're a part of, click the link to 'Leave this organisation'. If you want to change the e-mail address associated with your account, click on your username on the upper-right corner of any HDX page and then select 'User Settings'. From there, you can update your profile.


| January 9, 2021

'Group message' lets members of an organisation send messages to all other members of their organisation. Please find more details here.


| January 9, 2021

HDX offers custom organisation pages to all organisations on the site. The page includes the organisation's logo and colour palette, topline figures, space for a data visualization and the list of datasets. If you would like a custom page, send a request to hdx@un.org.


| January 9, 2021

Yes. Each administrator is able to manage datasets and membership. If a user requests membership, the request will be sent to all organisation administrators. The decision to accept or deny a membership request will be taken by whichever administrator acts first. The other administrators are not alerted to this action. We are planning to make this process more clear in future versions of the platform, so please bear with us!


| January 9, 2021

If your organisation is not listed, you can request to create one or you may want to join an existing organisation via your dashboard. For instance, there may be a WFP organisation that was created by its staff at headquarters in Rome. You may prefer to join that one rather than creating a separate organisation for a specific location, e.g., WFP Liberia. You can see the full list of organisations by clicking Organisations in the main navigation.

If you have previously created an organisation and no longer see it on the site, this is because you have not yet shared a public dataset. Once you share a dataset, your organisation will become active and visible on the site. For details on how to upload a dataset, see "How do I add a dataset?".


| January 9, 2021

Yes. Registered users can be part of several organisations.


| January 9, 2021

Organisation admins have the option to make the organisation an open or closed group. By default, all organisations are an open group to allow new users to request membership. If you don't want to allow any member to join your organisation, you can turn off the 'Allow members' checkbox under 'Edit organisation page'. This will make your organization a closed group with existing members. No new member will be able to send a request to join your organization on HDX. The admin(s) of your organization can still manually invite new members, remove existing members or change their roles from the 'Members' tab.


| January 9, 2021

Organisation admins can invite new members, remove existing members or change their roles from the 'Members' tab on the organisation page.

Registered users can also initiate a request to join your organisation during the signup process or later on from your organisation page (if you want to disable this option, read the question below 'I am an organisation admin. I don't want anyone to request membership and want to manually add/remove members.').

Membership requests are sent to your email and also added as a notification on HDX. If you can confirm that the user works for your organisation (ie. by using a company directory) or is in your trusted network, then you may approve the request. If you cannot verify who the user is, you should decline the request. Please do not approve membership requests for people outside your organisation or working group. For full details on managing members, please read this document. Please be aware that anyone added to your organisation on HDX can view the organisation's private datasets.


| January 9, 2021

Organisation membership includes three roles:

  • Administrators can add, edit and delete datasets belonging to the organisation and accept or refuse new member requests.
  • Editors can add, edit and delete datasets belonging to the organisation but cannot manage membership.
  • Members can view the organisation's private datasets, but cannot add new datasets or manage membership.

The user who requests the creation of an organisation is assigned an administrator role. That person can invite other HDX users into their organisation and assign them one of the three roles above, or registered users on HDX can request membership from the organisation's administrator(s).


| January 9, 2021

Registered users have an option to join an organisation during signup. You can also request membership through the organisation's page. Please keep in mind that you need to work for the organisation in order to click on the 'Request Membership' button and a request will be sent to the organisation's administrator(s). The requestor can not specify the role (i.e., admin, editor or member). Instead, the person receiving the request assigns the role. If you do not see this option displayed on organisation page, the organisation is a closed group and is not accepting new members.


| January 9, 2021

You can request an organisation through the 'Add Data' button. We ask you to submit the following information: an organisation name, description and link to an organisation-related website (optional). We review this information and then either accept the request or ask for more information, such as a sample dataset. Approved organisations will remain inactive and not displayed under 'Organisations' page until at least one dataset has been shared through HDX.


| January 9, 2021

On an organisation's page, click on the 'Stats' tab to see how many visitors an organisation has received and which datasets are most popular in terms of downloads. Here's an example. The number of unique visitors is approximate and is based on the browser someone uses when visiting HDX. A user visiting from different browsers or from different devices will be counted separately.

You can also see a timeline of how often an individual dataset has been downloaded on each dataset page. The download timeline is located on the left side of a dataset page, just beside the dataset description. Downloads for a dataset are counted as the total number of downloads of any resource in a dataset, with repeated downloads of the same resource by the same user being counted a maximum of once per day.

There is a delay, usually less than one day, between when a user views a page or downloads a resource on HDX and when the activity is visible in these graphs and figures.