Recent changes to working conditions have increased the use of online conferencing tools throughout the humanitarian sector. These conferencing technologies are invaluable when face-to-face meetings are not possible, but they also pose a significant information security and data protection risk when not used responsibly. Some steps for reducing these risks include:
- Familiarizing yourself with your organization's approved online conferencing tools, their features and settings
- Using only online conferencing tools that are approved, configured and verified as secure by your organization
- Using a unique access code so that only those with the code for that meeting can access the room, particularly when a sensitive topic is being discussed
- Monitoring the dashboard of participants to ensure no uninvited parties are attending throughout the call